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F.No.val/nidb/12/2005 Mumbai,
Minutes of the meeting held on 14.02.08 ON CRD AND SVB MATTERS
The
Commissioner (Valuation), Directorate General of Valuation, Mumbai has
conducted a meeting of Officers dealing with SVB in Chennai, Delhi, Kolkata and Mumbai Custom Houses on 14.02.08 in Mumbai and
the following Officers attended the meeting.
(i) Shri Bani Bhattacharya, ADG, RMD, Mumbai.
(ii) Shri S. K. Rahaman, Addl. Commissioner, Valuation, Mumbai.
(iii) Shri. M. R.
R. Reddy, Addl. Commissioner, SVB, Mumbai.
(iv)
Shri Y. K. Agarwal, Jt. Commissioner, Valuation, Mumbai.
(v)
Shri K. Balaji Majumdar, Jt. Commissioner, RMD,
Mumbai.
(vi)
Shri Jitendra Kumar,
Jt. Commissioner, ACC,
(vii)
Ms. Indira Sisupal, Asstt. Commissioner, SVB, Chennai Custom House.
(viii)
House.
(ix) Shri
Deepak Bhilegaonkar, Assistant Commissioner,
Valuation Mumbai.
(x) Shri Ashish
Mishra, Asstt. Commissioner, Valuation, Mumbai.
(xi)
Shri T. R.
Krishnakumar, Superintendent, Valuation, Chennai.
(xii)
Shri George Fernandez, Superintendent,
Valuation, Mumbai.
2. The Commissioner (Valuation)
has welcomed the Officers to the meeting. He has explained the importance of
maintaining updated Central Registry Database (CRD). There was a presentation
from DGOV about CRD.
3. PENDENCIES OF DISPOSAL OF SVB CASES:- The main issue relating to functioning of SVBs
pertained to huge pendencies. The disposal
performance of various SVBs is given in Annex A. As per the Board Circular, investigation and
finalization of SVB cases must be completed within 4 months of registration,
failing which extra duty deposits should be discontinued. However, Annex A shows many cases which are of pendency
more than 4 months. The Commissioner has asked the SVB Officers to finalise the pending cases immediately.
4. CONFIRMATION E-MAIL:-
As on date, all additions / modifications will be verified by a system
generated return mail system. A system-generated email will automatically be
generated and mailed to the email address of the SVB Supervisor who is
requesting for the addition/modification. Many of the SVB Officers have asked
DGOV to create e-mail addresses for their SVBs to
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which such
system generated e-mail could be sent. The Commissioner (Valuation) has
directed that e-mails (e.g. svbm@dov.gov.in)
may be created on DGOV mail server. The
mail addresses alongwith the passwords would be
handed over to the respective SVBs. Whenever there is
a change in the Officers posted in SVB, the passwords may be handed over by the
transferred officer to the incoming officer.
5. E-MAIL TO RMD ABOUT
ADDITIONS / MODIFICATION:-The Joint Commissioner, RMD, Mumbai informed that
RMD must be taken
into loop while registering and/or amending the data. Every time a SVB case is
registered and amended, the mail server can send a mail to RMD automatically so
as to enable the RMD consider the risk involved and treat it appropriately,
wherever required. For this, an e-mail account as deemed fit may be created and
shared by DGoV with RMD. Finer operational details of
this could be worked out in consultation, once this proposal is agreed to.
6. UPDATING CRD:-It is
found that SVB units are neither entering details of new cases registered nor
amending the status of cases on which decisions have been taken. The
discrepancy in the number of cases shown in CRD on DGOV web site and the number
of cases shown pending in the reports submitted by various SVBs
(Custom Houses), is shown in Annex B. The Commissioner has directed all SVB Officers that the updations may be done immediately.
7. DEFICIENCIES IN DATA:- On careful study of this database, certain deficiencies
have been noticed. The type of deficiencies noticed is enclosed as Annex C. It is noticed that faulty data
has been entered with wrong IECs of importers. The
status regarding decided/pending for old cases is not correctly fed by
respective SVB supervisors. These deficiencies were pointed out by DGOV vide
letter VAL/NIDB/12/2005DT 19-11-07 The details of records as in Nov’07, where
clarification was required from Custom Houses having SVBs were enclosed and sent. The DGOV has also
nominated a nodal officer from Mumbai HQs and from Zonal units to provide
guidance/assistance to SVBs for updating the CRD.
Custom Houses having SVBs need to take this
seriously. The details of records as in Feb’08, where certain deficiencies are
noticed and where certain clarification was required from Custom Houses having SVBs was prepared and the same was discussed in the meeting. The
Commissioner has expressed the urgent need of the SVB Supervisors to do this
job. The corrected version may be uploaded by the Customs House directly on the
website, and the DGOV may be kept informed of the same.
8. EFFECT
ON RMS:-The ADG, RMD and JD, RMD have explained to the SVB Officers about
the implications of deficiencies in data of CRD on the working of Risk
Management System (RMS). They have explained in detail as to how the risk
parameters are decided on the basis of available data in CRD. It has been reported that the
data was incomplete and contradictory, hence the
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same could not be put to precise use
in managing risk associated with related party transactions on the
pre-clearance as well as post-clearance environments. Hence, they
suggested that due diligence may be exercised while entering the data and to
ensure that key data elements like IEC, Importer’s Name, Supplier's Name,
Supplier's Country, whether Transaction Value/Invoice Value/Declared Value was
accepted or not etc., are invariably entered. They also stated,
that in the post-RMS scenario this was very crucial and any leniency on
this front might lead to revenue loss. Accordingly they
have emphasized the need to correct the deficient data immediately.
9. CRD DATAFIELDS:-The
DGOV has proposed certain
changes in the data format through system and has proposed certain changes in the usage
of data fields, which are enclosed as Annex D1 and D2. All the SVB Officers were receptive and
have supported
the proposed changes
in the data format through system. Apart from the above changes, some of the SVB
Officers have also suggested that a new data field namely “whether by
Department/Party/Both” may be introduced after “whether Appeal filed or not”.
The Commissioner Valuation has directed that the above proposed changes may be
made applicable with prospective effect. The opinion of DG, Valuation
was communicated to all
the SVB Officers that all SVBs should fill up the
missing data in one month’s time. If they fail to do so, the incomplete data
should be deleted and the SVB concerned should re-examine these cases. The list of deleted cases may be circulated
to all Customs Stations.
10. DGOV SVB REGN No:- At the time of
registration of a new case, it was suggested that it may be made mandatory to
generate a DGOV SVB REGN No. e.g. DOV0000012 on website. The No. is required
for filing the BE by that importer with PD and 1% EDD. In BE Format, at S.No 38 (a) the Ref No. to be quoted is website generated
DGOV SVB REGN No. This No is mandatory for issue of PD Circular and the No.
shall be quoted on the Circular.
11. CASES
UNDER INVESTIGATION:- On opening of the menu for “Enter
Details of a New Case” the dialogue box shows various details for the registry
of the case. for present status of the case, the drop
down box gives four options, namely IN FORCE, STAY, APPEAL and DROPPED. The SVB
Delhi has suggested that one more option namely “ cases
under investigation” may be added in the drop down box of Present Status of
Case for all the new cases registered and which are under investigation. The
Commissioner Valuation has directed the necessary change may be done.
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ORDER IN ORIGINAL
: The Additional Commissioner SVB Mumbai has suggested that the complete
Order-in-Original(OIO) or atleast the “Order” portion of the OIO may be entered in CRD apart from the “gist of the
SVB decision” in CRD. The “gist of the SVB decision “ may be made be in HTML so that , if it is clicked, then
only the OIO will be displayed in a separate window in PDF format . The
Commissioner Valuation has directed the necessary change may be done.
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13. INTRANET VERSION OF CRD : As it is not possible for all appraising
staff to access CRD through intranet, the DGOV has prepared intranet version of
CRD which can be accessed by appraising staff in their local intranet. The DGOV
has sent SVB intranet software along with initial database to all Custom
stations vide covering letter no.VAL/NIDB/12/05 dtd.18.10.2005. It is learnt that, at many Customs formations, the CRD is not made
available in the intranet to the officers.
The DGOV has also reminded all Customs stations vide letter of even no.
dtd.17.5.2006 about the feedback. But till date no feedback has been received.
In the meeting it was once again suggested that the intranet version of
CRD may be loaded. A CD containing the CRD intranet version software with the
CRD database as on date was given to all SVB Officers .
The Commissioner
Valuation has directed that the Zonal Units of DGOV may supervise
this work in the Customs formations in their jurisdiction . The CRD is required
to be updated on
monthly basis by accessing the database either through ICENET or
by downloading from DGOV website. It was also suggested that a training session
may be conducted to the appraising staff on the utilisation of CRD. If required
staff from DGOV
may also be called conducting such training
14.VALUATION INSPECTION
OF SVB Units:- In the Chief Commissioners’ Conference held on 03.01.06,
after detailed discussion, it was decided the DGOV will undertake inspection of
the SVBs of the Custom Houses with regard to the SVB
orders. During inspection, the
statistics will also be crosschecked with reference to the records available
with the SVB as well as the concerned appraising group. These inspections should be done with regular
periodicity. Once such inspection was conducted in SVB
Chennai in Oct’07 and a copy of inspection notes was circulated to all in the
meeting. The Commissioner Valuation has asked the SVB Chennai to attend to the
issues raised in the inspection. It was proposed that such inspections of other
SVBs also would be conducted shortly.
15. The meeting was concluded by proposing a vote
of thanks to all who attended the meeting.
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